{“@context”:”https://schema.org/”,”@type”:”JobPosting”,”title”:”Secretariat Administrator (FTC 12 Month, Full-Time)”,”description”:”Background u2013 About ALT HAN Co:u200bu200bu200bThe Alternative HAN Companyu202f(Alt HAN Co)u202fis a not-for-profit company jointly owned by Energy Suppliers.u202fu202fWe were establishedu202fin 2016 foru202fthe sole purpose ofu202ffindingu202fanu202findustry-wide solutionu202fforu202fsmart metering in hard-to-reach houses, apartment blocksu202fandu202fcommercial premises.u202f Specifically,u202fwhere the broadcast signal fromu202fa smart meteru202fcommunications hubu202fis not strong enough to reach the gas meter or smart devices in the home. This problem affects around 2.5% ofu202fpremisesu202fu2013 and if not addressedu202fcouldu202fleave behindu202faround a million customersu202fin the transition to a smarter, low-carbon energy sector.u202fu200bu200bThe Role:u200bThis is an excellent opportunity for someone to join the Business Operations team. Your role will be to work within a small team who support the administration, secretariat and regulated engagement with Alt HAN Cou2019s stakeholders. You will have shared responsibility for operating the processes and services related to Alt HAN Co meetings and office space, document management, governance stakeholder engagement and onboarding of new stakeholders for Alt HAN Co services. You will work closely with the senior Alt HAN Co team to deliver a consistent and professional business service.u200bThere may also be opportunity to have exposure and gain experience working in other areas of the business which may be of interest to you. This is dependent on if workload allows and will need to be negotiated with your manager and others involved. u200bu200bu200bAlt HAN Co is looking for individuals with some experience of working in a secretariat or business support team. Preferably candidates will have experience in operating in a regulated or technical environment, although this is not essential. The ideal candidate will demonstrate excellent minute-taking skills, have a strong ability to proofread and identify mistakes, and be able to independently manage meeting cycles. This role requires someone who is bright, flexible and has a proactive, can-do attitude.u200bu200bu200bJob Description:u200bReporting to the Secretariat & Office Manager, the Secretariat Administrator will be responsible for:u200bu200bSupporting Alt HAN Co Governance meetings through:u200bu200bIndependently manage governance meeting cycles, including scheduling, agenda preparation and follow-up actions.u200bu200bCollation and quality checking of meeting materialsu200bu200bTake accurate and comprehensive minutes during meetings, ensuring timely distribution and approval to meet SLAu2019su200bu200bProofread and edit documents to ensure accuracy and consistency.u200bu200bAssist in maintaining document control and management processes.u200bu200bProvide high-quality administrative support to the team and stakeholders.u200bu200bManaging membership activitiesu200bu200bProviding advice to Chair and members on the Terms of Reference and meeting governanceu200bu200bAd Hoc activity required to support Alt HAN Co Governanceu200bu200bDelivering stakeholder engagement related to Governanceu200bu200bResponding to queries from colleagues and customers related to governance mattersu200bu200bReviewing and maintaining working instructionsu200bu200bMaintaining Alt HAN Cou2019s document management systemsu200bu200bOffice and facilities support to include but not limited to:u200bu200bOrdering office and kitchen suppliesu200bu200bLiaising with the office janitor to ensure everything is working smoothlyu200bu200bOrdering IT peripheralsu200bu200bManaging locker allocationu200bu200bSupport office/company eventsu200bu200bSupporting the wider business with office related queries/requests u200bu200bContribution to the establishment and development of Alt HAN Co as an employee driven businessu200bu200bu200bProfessional Experience, Qualifications, Knowledge and Skills:u200bu200bThe successful candidate will have the previous following knowledge, skills and experience:u200bEssential:u200bu200bProven experience in effective minute-taking.u200bu200bExperience operating in a professional business environment with various Senior stakeholders.u200bu200bExcellent communication skills, both written and verbal.u200bu200bStrong attention to detail and ability to proofread effectively.u200bu200bHigh degree of professionalism and a can-do attitude.Desirable:u200bu200bExperience of working in small teams, delivering shared services.u200bu200bUnderstanding of document control, management processes and best practices.u200bu200bUnderstanding of governance structures and processes.u200bu200bAbility to understand technical concepts and translate information into simple language.u200bPersonal Attributes:u200bu200bu200bExcellent customer service skillsu200bu200bTime managementu200bu200bHigh degree of professionalism, confidentiality and a can-do attitudeu200bu200bStrong attention to detailu200bu200bResilience, team player, enthusiasm and energy u200bu200bProactive and collaborativeu200bThe Opportunity:u200bu200bAt Alt HAN Co you will: u200bu200bHave the chance to work within a fascinating technical development area in the smart energy space and be at the forefront of the climate/green energy challenge.u200bu200bWork with a group of highly professional and capable people, with a very positive and growing reputation.u200bu200bBe in a high-profile role that will provide access to a network of other stakeholders, including Energy Suppliers, Government (BEIS) and Energy regulatory bodies (Ofgem). 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Background – About ALT HAN Co:
The Alternative HAN Company (Alt HAN Co) is a not-for-profit company jointly owned by Energy Suppliers. We were established in 2016 for the sole purpose of finding an industry-wide solution for smart metering in hard-to-reach houses, apartment blocks and commercial premises. Specifically, where the broadcast signal from a smart meter communications hub is not strong enough to reach the gas meter or smart devices in the home. This problem affects around 2.5% of premises – and if not addressed could leave behind around a million customers in the transition to a smarter, low-carbon energy sector.
The Role:
This is an excellent opportunity for someone to join the Business Operations team. Your role will be to work within a small team who support the administration, secretariat and regulated engagement with Alt HAN Co’s stakeholders. You will have shared responsibility for operating the processes and services related to Alt HAN Co meetings and office space, document management, governance stakeholder engagement and onboarding of new stakeholders for Alt HAN Co services. You will work closely with the senior Alt HAN Co team to deliver a consistent and professional business service.
There may also be opportunity to have exposure and gain experience working in other areas of the business which may be of interest to you. This is dependent on if workload allows and will need to be negotiated with your manager and others involved.
Alt HAN Co is looking for individuals with some experience of working in a secretariat or business support team. Preferably candidates will have experience in operating in a regulated or technical environment, although this is not essential. The ideal candidate will demonstrate excellent minute-taking skills, have a strong ability to proofread and identify mistakes, and be able to independently manage meeting cycles. This role requires someone who is bright, flexible and has a proactive, can-do attitude.
Job Description:
Reporting to the Secretariat & Office Manager, the Secretariat Administrator will be responsible for:
-
- Supporting Alt HAN Co Governance meetings through:
-
- Independently manage governance meeting cycles, including scheduling, agenda preparation and follow-up actions.
-
- Collation and quality checking of meeting materials
-
- Take accurate and comprehensive minutes during meetings, ensuring timely distribution and approval to meet SLA’s
-
- Proofread and edit documents to ensure accuracy and consistency.
-
- Assist in maintaining document control and management processes.
-
- Provide high-quality administrative support to the team and stakeholders.
-
- Managing membership activities
-
- Providing advice to Chair and members on the Terms of Reference and meeting governance
-
- Ad Hoc activity required to support Alt HAN Co Governance
-
- Delivering stakeholder engagement related to Governance
-
- Responding to queries from colleagues and customers related to governance matters
-
- Reviewing and maintaining working instructions
-
- Maintaining Alt HAN Co’s document management systems
-
- Office and facilities support to include but not limited to:
-
- Ordering office and kitchen supplies
-
- Liaising with the office janitor to ensure everything is working smoothly
-
- Ordering IT peripherals
-
- Managing locker allocation
-
- Support office/company events
-
- Supporting the wider business with office related queries/requests
-
- Contribution to the establishment and development of Alt HAN Co as an employee driven business
Professional Experience, Qualifications, Knowledge and Skills:
The successful candidate will have the previous following knowledge, skills and experience:
Essential:
-
- Proven experience in effective minute-taking.
-
- Experience operating in a professional business environment with various Senior stakeholders.
-
- Excellent communication skills, both written and verbal.
-
- Strong attention to detail and ability to proofread effectively.
-
- High degree of professionalism and a can-do attitude.
Desirable:
-
- Experience of working in small teams, delivering shared services.
-
- Understanding of document control, management processes and best practices.
-
- Understanding of governance structures and processes.
-
- Ability to understand technical concepts and translate information into simple language.
Personal Attributes:
-
- Excellent customer service skills
-
- Time management
-
- High degree of professionalism, confidentiality and a can-do attitude
-
- Strong attention to detail
-
- Resilience, team player, enthusiasm and energy
-
- Proactive and collaborative
The Opportunity:
At Alt HAN Co you will:
-
- Have the chance to work within a fascinating technical development area in the smart energy space and be at the forefront of the climate/green energy challenge.
-
- Work with a group of highly professional and capable people, with a very positive and growing reputation.
-
- Be in a high-profile role that will provide access to a network of other stakeholders, including Energy Suppliers, Government (BEIS) and Energy regulatory bodies (Ofgem). This is a wonderful opportunity to enhance your reputation within the energy community; and
-
- Become part of an ambitious team that seeks to be the provider of choice for BEIS / Energy Suppliers for future associated smart energy initiatives that require collective action.
-
- Receive on the job training and development opportunities.
Alt HAN Co is an equal opportunities employer and are committed to treating all job applicants equally. Alt HAN Co does not discriminate against any employee or job applicant on grounds of (including, but not limited to) their race or colour, nationality, national or ethnic origin, sex, marital status, religion, age, sexual orientation or disability
